ÖгöÉÙ¸¾ÊÓƵ

Revised October 21, 2022

Article I. Name

The name of the body hereby constituted is the ÖгöÉÙ¸¾ÊÓƵ System of Georgia Faculty Council (ÖгöÉÙ¸¾ÊÓƵFC).

Article II. Mission

The purpose of the ÖгöÉÙ¸¾ÊÓƵ System of Georgia Faculty Council is to promote and foster the welfare of system faculty through the combined creativity and expertise of faculty representatives from system institutions.

Article III. Responsibilities and Functions

The ÖгöÉÙ¸¾ÊÓƵFC will participate in the process of ÖгöÉÙ¸¾ÊÓƵ System of Georgia governance by advising, recommending, and consulting with the Chancellor or the ChancellorÖгöÉÙ¸¾ÊÓƵ™s designee(s) concerning the establishment of rules and regulations deemed necessary or appropriate for the promotion of the general welfare of the ÖгöÉÙ¸¾ÊÓƵ System of Georgia. The ÖгöÉÙ¸¾ÊÓƵFC will formulate and recommend to the Chancellor or the ChancellorÖгöÉÙ¸¾ÊÓƵ™s designee(s) ÖгöÉÙ¸¾ÊÓƵ System of Georgia policies and procedures related to but not exclusive to system faculty. The ÖгöÉÙ¸¾ÊÓƵFC will develop and maintain a system-wide communications network to provide for efficient transmission of relevant information to faculty.

Article IV. Membership

Membership of the ÖгöÉÙ¸¾ÊÓƵFC shall be composed of Institutional Representatives, Officers, and Affiliates.

IV.1. Institutional Representatives.

Each ÖгöÉÙ¸¾ÊÓƵ institution shall have one voting representative, who must be a member of that institutionÖгöÉÙ¸¾ÊÓƵ™s faculty and selected by a process determined by the faculty or faculty body (council, senate, assembly, etc.) of that institution. Institutional Representatives serve for a term from October 1 to September 30 and may serve multiple consecutive terms. Institutions are expected to select their representative prior to September 30 of each year and Institutional Representatives are expected to inform the ÖгöÉÙ¸¾ÊÓƵFC Chair, Secretary/Treasurer, and IT Coordinator when a new representative is selected, so that the correct records can be kept.

IV.2. Officers and Executive Committee.

The officers of the ÖгöÉÙ¸¾ÊÓƵFC shall be a Chair, a Chair-Elect, a Past-Chair, a Secretary/Treasurer, a Parliamentarian, and an Information Technology (IT) Coordinator. The ÖгöÉÙ¸¾ÊÓƵFC Chair may not also serve as an Institutional Representative; other officers may, but are not required to, also serve as Institutional Representatives. No individual may simultaneously serve in multiple officer positions. Collectively, the officers comprise the Executive Committee of the ÖгöÉÙ¸¾ÊÓƵFC. To the extent an institutional sector is not represented among the elected ÖгöÉÙ¸¾ÊÓƵFC officers, the institutional representatives from that sector shall select from among themselves a representative who will serve as a member of the Executive Committee.

IV.3. Affiliates.

To improve collaboration and coordination, the Executive Committee may invite or approve requests for non-voting affiliates from other organizations (e.g., ÖгöÉÙ¸¾ÊÓƵ Retiree Council, ÖгöÉÙ¸¾ÊÓƵ Staff Council, AAUP Georgia Conference). Such appointments shall be approved annually by the Executive Committee and by the Chancellor (or designee). Affiliates will be listed on the ÖгöÉÙ¸¾ÊÓƵFC roster, included in communications, and may participate in ÖгöÉÙ¸¾ÊÓƵFC meetings without the right to vote or to propose motions.

IV.4. Officer and Executive Committee Duties.

The duties of the officers and Executive Committee are as follows:

ÖгöÉÙ¸¾ÊÓƵ¢ Chair ÖгöÉÙ¸¾ÊÓƵ“ overall leadership of the ÖгöÉÙ¸¾ÊÓƵFC, appoint standing committee members, preside at all ÖгöÉÙ¸¾ÊÓƵFC and Executive Committee meetings, and coordinate with the ÖгöÉÙ¸¾ÊÓƵ ChancellorÖгöÉÙ¸¾ÊÓƵ™s Office, as needed, for planning and responding to requests for action.
ÖгöÉÙ¸¾ÊÓƵ¢ Chair-Elect ÖгöÉÙ¸¾ÊÓƵ“ substitute for the Chair in cases of absence or incapacity, assist in the planning of meetings, chair the Strategic Planning Committee, and perform other duties as assigned by the Chair.

ÖгöÉÙ¸¾ÊÓƵ¢ Past-Chair ÖгöÉÙ¸¾ÊÓƵ“ substitute for the Chair in case of absence or incapacity of both the Chair and Chair-Elect and perform other duties as assigned by the Chair.

ÖгöÉÙ¸¾ÊÓƵ¢ Secretary/Treasurer ÖгöÉÙ¸¾ÊÓƵ“ maintain the current roster of members and institutional contacts, prepare minutes of each meeting, and coordinate with the ChancellorÖгöÉÙ¸¾ÊÓƵ™s Office and institutions on budgetary and financial matters, as necessary.

ÖгöÉÙ¸¾ÊÓƵ¢ Parliamentarian ÖгöÉÙ¸¾ÊÓƵ“ maintain current versions of the Bylaws and other governing documents; chair the Bylaws, Statutes & Administration Committee; and interpret these Bylaws and RobertÖгöÉÙ¸¾ÊÓƵ™s Rules of Order during meetings.

ÖгöÉÙ¸¾ÊÓƵ¢ IT Coordinator ÖгöÉÙ¸¾ÊÓƵ“ maintain and update the ÖгöÉÙ¸¾ÊÓƵFC website, assist the Secretary/Treasurer in maintaining the roster of members and contact information, and coordinate technology needed at ÖгöÉÙ¸¾ÊÓƵFC meeting sites.

ÖгöÉÙ¸¾ÊÓƵ¢ External Relations Officer ÖгöÉÙ¸¾ÊÓƵ“ foster and promote mutual understanding and rapport with members of the government that may have an impact on ÖгöÉÙ¸¾ÊÓƵ, its campuses, and its faculty, with the media, and with other external audiences; additionally, interacting with government officials on specific issues relevant to ÖгöÉÙ¸¾ÊÓƵFC. The External Relations Officer will chair the External Relations Committee that consists of the External Relations Officer, one Sector Representative for each of the Sectors, the External Relations Officer-Elect (when the position is filled), and the immediate past External Relations Officer (when the position is filled). The External Relations Committee develops standard operation procedures which it shares with the Faculty Council. Faculty Council is responsible for creating rules for serving on and being elected to the External Relations Committee.
ÖгöÉÙ¸¾ÊÓƵ¢ External Relations Officer Elect ÖгöÉÙ¸¾ÊÓƵ“ substitute for the External Relations Officer in case of absence or incapacity, and performed other duties as assigned by the External Relations Officer.
ÖгöÉÙ¸¾ÊÓƵ¢ Executive Committee ÖгöÉÙ¸¾ÊÓƵ“ communicate recommendations and decisions to the ÖгöÉÙ¸¾ÊÓƵ Chancellor (or designee), prepare meeting agendas in consultation with the Institutional Representatives and the ChancellorÖгöÉÙ¸¾ÊÓƵ™s Office, and represent the ÖгöÉÙ¸¾ÊÓƵFC in ad-hoc meeting with ÖгöÉÙ¸¾ÊÓƵ officers and in providing timely responses to their requests. When the Executive Committee acts on behalf of the ÖгöÉÙ¸¾ÊÓƵFC between meetings, it shall promptly report those actions to the members.

IV.5. Officer Terms and Succession.

The terms for officers vary by position. The Chair, Secretary/Treasurer, Parliamentarian, and IT Coordinator serve a term of two years (October 1-September 30). The External Relations Officer shall serve a term of three years. The External Relations Officer-Elect will serve a one year term, to be served at the start of Year Three of the External Relations Officer term. The immediate past External Relations Officer will serve a one-year term immediately following their term as External Relations Officer. The Chair-Elect shall serve a one year term, to be served at the start of Year Two of the ÖгöÉÙ¸¾ÊÓƵFC Chair. The immediate past Chair will serve a one-year term immediately following their term as Chair. Officers serve a term from October 1 to September 30. At the conclusion of the ÖгöÉÙ¸¾ÊÓƵFC Chair’s term (October 1), the Chair shall become the Past-Chair and the Chair-Elect shall become the Chair. The Secretary/Treasurer, Parliamentarian, External Relations Officer, and IT Coordinator may serve multiple consecutive terms. If annual elections are not held prior to October 1, succession of the chairs shall still occur; however, the Chair-Elect position shall be vacant and the other officers shall continue to serve until the election is held. If a vacancy occurs during the year, the Executive Committee, at its discretion, may leave the position vacant, appoint someone for the remainder of the term, or hold a special election to fill the position.

IV.6. Officer Elections. .

At the Spring ÖгöÉÙ¸¾ÊÓƵFC meeting, elections shall be conducted for the positions of Chair-Elect, Secretary/Treasurer, Parliamentarian, External Relations Officer, External Relations Officer Elect, and IT Coordinator. Nominations (including self-nominations) for each position shall be solicited from the ÖгöÉÙ¸¾ÊÓƵFC members. Nominees must be current Institutional Representatives or Officers; the current Chair, Chair-Elect, and Past-Chair are not eligible. Voting for officers shall be conducted in compliance with Article VI.2 of these Bylaws. If no candidate for a position receives a majority, a run-off election shall be conducted between the two candidates receiving the most votes.

Article V. Meetings

V.1. Frequency.

In-person meetings normally occur once each fall and spring. The Executive Committee is responsible for determining meeting dates and locations. Additional in-person or electronic meetings may be scheduled by the Executive Committee as necessary.

V.2. Proxies and Observers.

If an Institutional Representative is unable to attend a meeting, another faculty member from that institution may be designated as a Proxy to that meeting. If the Institutional Representative is also an officer, the proxy shall serve only in the Institutional Representative role. Institutions also may send a non-voting Observer to a meeting.

V.3. Participation.

In addition to attending meetings in person, members or their proxies may also participate remotely.

Article VI. Voting

The ÖгöÉÙ¸¾ÊÓƵFC uses two forms of voting, Combined Voting and Sector Voting, as described in the following sections. Sector Voting is required for amending, repealing, or replacing these Bylaws. Combined Voting is required for the election of officers. In all other cases, Combined Voting shall be used unless a voting member requests that a particular vote be conducted using Sector Voting; such a request does not require a second, is non-debatable, and requires a majority vote for approval.

VI.1. General Voting Requirements.

Voting may take place synchronously during a meeting of the ÖгöÉÙ¸¾ÊÓƵFC or asynchronously by electronic communication or other means as determined by the Executive Committee in consultation with the membership of the ÖгöÉÙ¸¾ÊÓƵFC. A quorum shall consist of at least fifty-percent (50%) of those eligible to vote. For a synchronous vote, a motion passes if it is approved by a majority of votes cast, provided a quorum is present. For an asynchronous vote, a motion passes if it is approved by a majority of those eligible to vote. An approval threshold greater than a majority may be required for some actions, if specified in these Bylaws or RobertÖгöÉÙ¸¾ÊÓƵ™s Rules of Order.

VI.2. Combined Voting.

Each Institutional Representative or designated proxy shall have one vote. Officers who are not also Institutional Representatives shall not have a vote. The presiding officer shall be entitled to vote only if that vote will change the result or if the vote is being conducted by secret ballot.

VI.3. Sector Voting.

Each ÖгöÉÙ¸¾ÊÓƵ institution shall have one vote, cast by the Institutional Representative or designated proxy. Officers who are not also Institutional Representatives shall not have a vote. The vote shall be conducted separately within each institutional sector, as defined by the Board of Regents for the ÖгöÉÙ¸¾ÊÓƵ. The list of ÖгöÉÙ¸¾ÊÓƵ institutions and their respective sector for voting purposes shall be maintained by the Secretary/Treasurer. Within each sector, the vote shall be conducted in compliance with Article VI.1 and a motion must be approved by all institutional sectors in order to pass.

Article VII. Committees

In addition to the Executive Committee described previously, the ÖгöÉÙ¸¾ÊÓƵFC has established certain ongoing committees and may create other temporary committees to undertake specified activities. These committees do not have authority to act on their own, but generally make recommendations to the Executive Committee or the entire ÖгöÉÙ¸¾ÊÓƵFC. Committees may meet as part of the agenda for regular ÖгöÉÙ¸¾ÊÓƵFC meetings or conduct business via email, conference calls, or other means.

VII.1. Sector Committees.

These committees correspond to the ÖгöÉÙ¸¾ÊÓƵ institutional sectors, as defined in Article VI.3 and the membership of each committee consists of the Institutional Representatives from those institutions. Sector Committees provide a forum for discussion of issues specific to those institutions

VII.2. Standing Committees.

These committees provide an ongoing forum for discussion and actions related to topics in areas of continuing interest to the ÖгöÉÙ¸¾ÊÓƵFC. Members are appointed annually by the ÖгöÉÙ¸¾ÊÓƵFC Chair, in consultation with the Executive Committee. The chairs of certain committees are defined in these Bylaws; the other committee chairs may be designated by the ÖгöÉÙ¸¾ÊÓƵFC Chair or elected from their membership. Officers are considered ex-officio members of all standing committees and may attend and participate in their meetings. The Standing Committees are as follows:

ÖгöÉÙ¸¾ÊÓƵ¢ Academic Affairs Committee ÖгöÉÙ¸¾ÊÓƵ“ Review and recommend actions related to academic issues at the institutional or ÖгöÉÙ¸¾ÊÓƵ level; e.g., general education policies, ÖгöÉÙ¸¾ÊÓƵ initiatives, new degree programs and formats.

ÖгöÉÙ¸¾ÊÓƵ¢ Bylaws, Statutes, & Administration Committee ÖгöÉÙ¸¾ÊÓƵ“ Review and update ÖгöÉÙ¸¾ÊÓƵFC Bylaws and other governance documents, make recommendations on proposed Bylaws changes, new standing committees, or other ÖгöÉÙ¸¾ÊÓƵFC policies. Chaired by the Parliamentarian.

ÖгöÉÙ¸¾ÊÓƵ¢ Human Resources Committee ÖгöÉÙ¸¾ÊÓƵ“ Review and recommend actions related to faculty; e.g., salary and benefit policies, workload issues, faculty recruitment and retention.

ÖгöÉÙ¸¾ÊÓƵ¢ Organizational Committee ÖгöÉÙ¸¾ÊÓƵ“ Review and recommend actions related to ÖгöÉÙ¸¾ÊÓƵ organization and relationships with academic institutions or units; e.g., dealing with consolidation, administrative reviews, search committees, shared governance.

ÖгöÉÙ¸¾ÊÓƵ¢ Strategic Planning ÖгöÉÙ¸¾ÊÓƵ“ Identification and planning related to long-term initiatives, structure, and activities of the ÖгöÉÙ¸¾ÊÓƵFC; annual transition planning. Chaired by the Chair-Elect.

VII.3. Ad-hoc Committees.

Ad-hoc committees are intended to focus on a specific, short-term issue. Both the purpose of the committee and its expected ending date must be specified when it is formed. Ad-hoc committees may be formed by the Executive Committee or by the ÖгöÉÙ¸¾ÊÓƵFC as a whole. Members and committee chairs may be named at the time of formation or appointed later by the ÖгöÉÙ¸¾ÊÓƵFC Chair, in consultation with the Executive Committee.

Article VIII. Parliamentary Authority

The rules contained in the current edition of RobertÖгöÉÙ¸¾ÊÓƵ™s Rules of Order shall govern the ÖгöÉÙ¸¾ÊÓƵFC in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the ÖгöÉÙ¸¾ÊÓƵFC may adopt, and any policies of the ÖгöÉÙ¸¾ÊÓƵ. The Parliamentarian shall have the authority and responsibility for interpreting these documents and issuing rulings on parliamentary inquiries.

Article IX. Amendments

Any proposal to amend or repeal these Bylaws shall be submitted to the Bylaws, Statutes, & Administration Committee, which shall review the request and make a recommendation to the Executive Committee. A copy of the proposed changes, along with the recommendation of the Executive Committee, shall be distributed to members in printed or electronic form at least 30 days prior to the meeting of the ÖгöÉÙ¸¾ÊÓƵFC at which they will be discussed. The voting shall be conducted in compliance with Article VI.3.